Export shipments: Export documents from the shipment itself
Export shipments recorded in FleekERP, with the invoice, packing list and shipping bill produced from them.
The situation
Invoice, packing list and shipping bill, each typed on its own
An export shipment needs an invoice, a packing list and a shipping bill that agree with each other and with what is in the cartons. In many plants each one is typed separately, from the order, from the packing room's notes and from the forwarder's format, and a mismatch is found when the shipment is already on its way to the port.
- The packing list is typed from handwritten notes from the packing room.
- Invoice, packing list and shipping bill are prepared in separate files and checked against each other by hand.
- A late change to the carton count is made in one document and missed in another.
- The forwarder asks for a corrected packing list after the invoice has already gone to the buyer.
On FleekERP
Three export documents from one shipment
The export shipment is recorded in FleekERP, and the invoice, packing list and shipping bill are produced from that record, so the three carry the same quantities and cartons. Invoices are in a single currency. Multi-currency invoicing is not supported today.
- 1Record the shipmentCreate the export shipment in FleekERP for the goods that are ready to go.
- 2Produce the documentsThe invoice, packing list and shipping bill come from the same shipment record, so they match each other.
- 3Keep the papers with the shipmentThe shipment and its documents are kept in FleekERP, so the papers for a past shipment can be pulled up again when the buyer or the bank asks.
Capabilities that do the work
What runs export shipments in FleekERP
Questions about export shipments
What documents does an export shipment need?
Usually a commercial invoice and a packing list, and in India a shipping bill filed with customs, along with the transport documents the forwarder or shipping line issues. FleekERP produces the invoice, the packing list and the shipping bill from the export shipment record.
Which export documents does FleekERP produce?
The invoice, the packing list and the shipping bill, all from the export shipment record.
Can the export invoice be raised in US dollars or another currency?
Not today. FleekERP works in a single currency, and multi-currency invoicing is not supported.
Why produce the documents from one record?
Because the invoice, packing list and shipping bill then show the same quantities and cartons. When each is typed separately, a change made in one is easily missed in the others.
Next step
See export shipments on your floor
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